Ms. Cornelius informed the Board that they intend to install final cover on cell IVb of the Dodge County Demolition Landfill. The final soil cover will consist of 18 inches of clay compacted in two lifts, each 9 inches thick, overlain with 8 inches of topsoil. Rough calculations have the estimated clay needed being 2,815 yd3 and 1,400 yd3 of topsoil. Additionally, a request for proposal will be published in the local Dodge County newspaper for the installation work and a letter will be sent to the MPCA informing them of the upcoming work. The Environmental Service Director discussed with the Board officially closing the Dodge County Demolition Landfill. The landfill is unlined and Minnesota has done several reports exploring the groundwater impacts of unlined construction and demolition landfills. These reports are to be used as references in future rulemaking decisions that the State is actively looking into. The Environmental Service Department feels the county should pursue closing our landfill before new rules go into practice and we become responsible in making the required alterations or changes, which would be a burden financially and require a large time commitment on staff. Additionally, MPCA is looking to roll out PFAS monitoring between now and 2024. Dodge County’s Demolition Landfill is listed on the facilities included in the PFAS Monitoring Plan. The hope would be that Dodge County could close the landfill prior to the rollout and can be removed from the list. It was the consensus of the Board to move forward with closing the landfill as recommended. Motion No Vote Sara Marquardt, Accounting Services Director 50/50 Raffle and Pull-Tabs Gambling Permit Ms. Marquardt reported K-M Snowdrifters are requesting a gambling permit for a 50/50 raffles and pull-tabs to be held on July 14-16, 2022 during the Dodge County Fair. They also are requesting a permit for September 7-9, 2022 during the Big Iron Classic. The 50/50 raffles and pull-tabs will take place at Dodge County Fairgrounds, 62922 State Hwy 57, Kasson, MN 55944. The Accounting Services Director is recommending that the County Board set forth a motion to approve the 50/50 raffle and pull-tabs Gambling Permit for K-M Snowdrifters. Commissioner Allen offered the following resolution (#2022-37), seconded by Commissioner Toquam: BE IT RESOLVED that approval for Premises Permit Renewal Application has been given to the following: K-M Snowdrifters, Kasson, Minnesota to conduct gambling (Raffle & Pull-tabs) at Dodge County Fairgrounds (Dodge County Agricultural and Mechanical , 62922 State Hwy 56, Kasson, Minnesota) for the dates of July 14 - 16 and August 07 - 09, 2022. Resolution Adopted [Unanimous] Mark Lennox, NextEra Energy Project Director Dodge County Wind Project Update Mr. Lennox updated the Board on the proposed Dodge County Wind Project. The Project Director discussed engineering studies and ongoing coordination efforts regarding the proposed transmission line route. County Engineer Guy Kohlnhofer was available to comment on the project. Mr. Lennox reported a representative from Great River Energy is available to brief the County Board on the importance of the project to Great River Energy member-owners. The Project Director reported they've heard the concerns regarding the transmission lines and continue to discuss them. Mr. Lennox stated they want to get this project as right as possible. Mr. Lennox discussed how the project may impact traffic and farm equipment operating on roads in the project area as well as the maintenance impact the project may have on infrastructure. The Project Director noted aerial spraying is an impact that they are also paying extra special attention to. NextEra is talking to key people in order to determine how to address the concerns that have been voiced. Mr. Lennox noted they have completed up to 60% of the design on the proposed route and have been working with the County Engineer and Environmental Services Director throughout the project. The Project Director reported the proposed transmission route may change and stated they want to work towards a route that is right for all the people involved. Mr. Lennox noted the estimated production taxes over the life of the project is $50,000,000. Zach Ruzycki, the Director of Resource Planning at Great River Energy, discussed with the Board wind projects they have been involved in within Minnesota and neighboring states. Mr. Ruzycki reported this is an exciting project for them. The Director of Resource Planning shared with the Board the Great River Energy portfolio. Mr. Ruzycki stated wind energy is cleaner and less expensive and noted the are looking for projects such as the Dodge County Wind Energy Project that will provide benefits to their members for years to come. Commissioner Kenworthy wanted to know what the largest amount of energy that is transmitted from one of their projects. Mr. Ruzycki informed the Board that Great River Energy just sold a large wind project but the largest wind project that they have been involved in will come on line in 2025. The Director of Resource Planning stated wind projects provide needed energy. Commissioner Kenworthy wanted to know what the potential concrete base size would be for the transmitted line poles. Mr. Lennox reported the concrete base wouldn't exceed 8' and noted he would need to look at the application in order to determine an exact number. Commissioner Toquam stated she thinks the transmission line is where there's an issue and noted her constituents aren't happy with this project. Ms. Toquam commented she would like to see them strive to come to an agreement that is acceptable to everyone. The Project Director informed the Board they are trying to determine how they can bring some type of benefit to the people nearest to the project that aren't directly benefitting from the project. NextEra has done some door knocking and is talking to each of the property owners impacted by the project. In addition, they will be discussing a compensation offer and the benefits of the transmission line with the adjacent land owners. For the most part those discussions have been successful with 80% of land owners agreeable to the project. NextEra is also considering alternative proposals that might be more beneficial to the landowners that are apprehensive. Mr. Lennox discussed the old transmission route, the new route and interconnections. Commissioner Peterson had questions regarding whether or not the energy generated in Minnesota would stay in Minnesota. Mr. Ruzycki informed the Board the transmission system dictates where the energy flows. The Director of Resource Planning discussed the need for system stability and reliability and noted the project would be providing a financial benefit to the area. Commissioner Peterson stated power lines are the issue here. Mr. Peterson wanted to know if they are talking to land owners to put power lines on private property. Mr. Lennox stated the 80% he previously mentioned is mostly for overhang, not locating infrastructure on property owner’s land. NextEra is hoping for a compromise of overhand agreement and locating poles on property right of ways. Commissioner Peterson wanted to know if they have talked to our County Engineer. The County Engineer reported they are not looking at any major road improvements with the proposed project, they are however getting down to the nitty gritty of the pole location. Mr. Kohlnhofer briefly discussed easements and noted the pole locations are not based off a property line. The County Engineer stated they will have to look at every pole location and its proximity to the road and in order to know how it’s going to impact traffic. The Project Director reported their plan is to adopt that level of due diligence from a desktop perspective and then go out and meet at the location and physically review each pole location. It is their indent to comply with all the requirements that have been laid out. Commissioner Peterson indicated he appreciated the information and commented it’s not that they don’t want to have renewable energy in Dodge County, it’s just that there are a lot of concerns regarding the project and they want to help everyone be successful in this, and make sure everyone is satisfied. Mr. Lennox stated NextEra wants to be transparent and communicate with the Board and the public on this project. No formal action is being requested at this time. Mr. Lennox and Mr. Ruzycki were thanked for the information. Motion No Vote Guy Kohlnhofer, County Engineer Discussion of CSAH 3 Reconstruction Mr. Kohlnhofer informed the Board that CSAH 3 between Highway 14 and Dodge County 34 is planned to be reconstructed in 2023. The Highway Department is looking for input on what material to use for the surfacing, concrete or asphalt. Concrete would be an estimated extra of $340,000 to pave this section of road. This would take the surfacing cost from $690,000 to $1,030,000. The County Engineer noted another option would be to add concrete as an alternate bid. This may cost extra for the design work but would then give them an option to choose later. It was the consensus of the Board that they would like to see the County Engineer add concrete as an alternate bid to the CSAH 3 reconstruction project. Motion No Vote Duke Harbaugh, Facilities & Fleet Manager & Bob Sworski, CBS Squared Representative Highway Department Change Order Mr. Harbaugh reported they have been working with the design team and the general contractor to lump a bunch of items into one change order and present that to the Commissioners for their approval. The changes being presented are felt to have value by staff or the design team. Some of the changes were requested by highway staff and some were as part of RFIs from the general. Changes include: · Remove and replace concealed gutter on west side of shop structure. · Add a lactation/quiet room in open office space · Remove concrete slab and drain and make the slab as flat as possible. · Credit for a two-post lift (not needed) · Remove block wall between columns to create an open space for mechanic · Reroute all electrical lines from within the floor to overhead · Match existing black color on exterior · Adjust overhead door size to match opening in the service bay · Rerouting a floor drain in the soils room · Installing an RPZ at the pressure washers per plumbing inspector’s review The design team, general contractor and Facilities & Fleet Manager have spent several days reviewing this and working through any issues and clarifications to get this in front of the Board for approval. The roofing material change shows up on the document for a $4,089.00 credit. Motion by Kenworthy seconded by Allen to approve and authorize the Facilities & Fleet Manager to sign Change Order Number 002 for the Highway Department remodel project at a cost not to exceed $35,317.31. Motion Adopted [Unanimous] Duke Harbaugh, Facilities & Fleet Manager Highway Department Remodel Update Mr. Harbaugh reported while the Highway Department Remodel project started back in April, progress has been a little slower than anticipated due to labor and material shortages. There have been a couple of small hiccups thus far and the team at CBS and Joseph Co. have been working them out. They have been working on pricing for change orders and have not really come to an agreement on several line items pertaining to electrical and plumbing. The Facilities & Fleet Manager shared the following remodel project update information: · The 6” water main for the fire sprinkler is installed and ready for connection. The waste piping is also stubbed up to the building ready for the plumber to connect their new piping to. · The wash bay addition is up and capped with the pre stress concrete. The framing on the east and west side has started the General Contractor (GC) is waiting on the structural steel for the roof for the addition. All the roof decking is on site and will be placed on the structural steel upon arrival allowing the roof work to commence. · The last of the 6 major counter weights has been constructed and the structural tension cabling installed which will allow for the removal of all the concrete and existing structural system within the floor. Once the existing concrete is out, this will mark the substantial completion of the demo work and everything moving forward will be construction of new components. · All underground plumbing in the office space is complete and floors re-poured where they had to be cut. · The footings and cement floor for the break room addition is all complete and once the steel studs show up, they will start framing the walls in the addition and then into the office space. · Fireline Sprinkler has been in contact and they are eager to start and will be working with the GC to schedule their installation, we will have some coordination to ensure our contractor does not interfere with the GC’s sub-contractors. · The lintels between columns in the existing drawing and as built were not installed as specified in the original building drawings. This will create and additional cost to construct supports in the new openings, the structural engineer has already been on site and sent a detail to the GC for a change order. · The roofing contractor had offered a substitute membrane product due to a nationwide shortage of the spec and bid product, but offering the same warranties. This was reviewed and thought to be advantageous for us to switch and receive a credit. · Cold storage shed material is on site and the site is prepared. Prehn has indicated an updated build in July once again due to staffing shortages. · The fuel tanks show a ship date of August 15th. Mr. Harbaugh is working with Minnesota Petroleum on shop drawings and submittal's as they present them. These should be installed in the early fall. The Facilities & Fleet Manager provided a budget update for the project and in preparation for the next steps with change orders. Budget figures were listed as follows: · Contingency Budget $216,000 (contingency) +$58,000 (furniture savings) · $274,000 in contingency · (4,850) Storage Container · (18,890) Water Main Install · (115,000) Fire Sprinkler · $135,260 Remaining in contingency · (8,291) Compressor · (21,306) Pressure Washer · (13,069) Welding Exhaust System · $95,594 in contingency · Project Budget o Joseph Co $3,607,000 · Pay App 1- $49,305 · Pay App 2- $343,843 · Change Order 1- ($4,089) roofing credit · Pay App 3- $342,988 (to be approved) § $2,874,953 Remaining o Prehn Building $272,190 · Pay App 1- $22,190 · Pay App 2- $150,000 § $100,000 Remaining o Minnesota Petroleum § $284,381 Remaining The Board thanked Mr. Harbaugh for the update. Motion No Vote Replacement Fleet Vehicle The Facilities & Fleet Manager reported on May 11th some areas in Dodge County and the surrounding areas received large hail and as a result of that storm we have had several insurance claims for vehicles that were away from the office that received damage. The 2010 Ford Fusion that is for Public Health to use was one of those damaged while in Rochester for a meeting. MCIT has deemed the vehicle a total loss and has offered Dodge County $6,982.00 for the vehicle. With this offer Dodge County has two options: 1) Take the cash offer and purchase a new vehicle 2) buy the car back and retain the salvaged title and keep driving it as is. Mr. Harbaugh recommend, with the MCIT offer, that the county take the cash offer and purchase a new vehicle as the Fusion Unit 329 has over 110,000 miles, the tires are near end of life and the vehicles exterior condition is deteriorating as its 12 years old. The county has shrunk their fleet over the last few years and with everyone coming back into office they are seeing the vehicles use going up, especially at Public Health. Mr. Harbaugh has been in contact with State Contract dealers as well as some local dealers and the issues they see is that without ordering a custom build out, there is no State Contract/Fleet pricing so the vehicle's price on the lot is the price they can extend to the county. The other issue is if we create a purchase agreement today the car will be gone by the time this request might get approved. With this being said the Facilities & Fleet Manager is looking for authorization to spend up to $33,000 on a new vehicle. They are looking at going with an Equinox for the AWD and the boosted safety features vs the Malibu. The Equinox is priced at roughly $30,000 and the Malibu sedan is around $28,000 (if they can find one) and in the past they have had better luck with the Equinox. The replacement of this totaled vehicle was not budgeted for 2022 and the net cost would be roughly $26,000 which includes what MCIT is paying the county for the totaled Fusion. With this authorization Mr. Harbaugh stated he will ensure Dodge County receives the best deal for the vehicle and report back to the Board what they are able to secure for a replacement vehicle along with supporting documentation. Motion by Allen seconded by Toquam to approve and authorize the Facilities & Fleet Manager to purchase a replacement vehicle for the Public Health Department at a cost not to exceed $33,000. Motion Adopted [Unanimous] Online Safety Training Mr. Harbaugh informed the Board that Dodge County's annual contract for online safety training is set to expire with AP Safety Training. Over the last few years, the county has used AP for their online training platform for HR and Safety Training for all County staff. This software covers the needed OSHA compliance training for blood borne pathogens, lock out tag out, ladders, walking working surfaces, hazard communications and they also work in sexual harassment and other common workplace training as needed. Building Operations usually splits the cost of this with HR for their use of the harassment training. This year they asked for pricing from AP as well as IEA (our safety consultant) and their prices were very similar, with the exception of AP updating their pricing solutions to a credit-based system that the unused credits roll over year to year. The cost of a credit is $11 and this one credit covers one safety video, but if a user needs a sexual harassment video it can use up to 4 credits. AP suggests contracting 225 credits totaling $2,475.00 plus their $995 annual fee which comes out to $3,470 for the year for roughly 150 employees. IEA has come in with a price per user of $20 for a total of $3,000 for 150 employees as our employment rate varies throughout the year and may fluctuate a little, they true it up every year at contract time. Dodge County currently has 142 employees today, but this will change due to turnover. IEA will also provide the needed HR training at no additional costs. Motion by Allen seconded by Kenworthy to approve and authorize contracting with IEA for safety training as recommended at a cost of approximately $3,000 per year.
